Tegria was critical to the success of our MEDITECH implementation. Their team seamlessly handled the complex scheduling migration, took ownership of patient portal onboarding, and delivered expert support for our ambulatory, lab, and surgical builds. With their help, we met our aggressive go-live date and achieved strong adoption from both staff and patients.

JOE MANNCIO, Huggins Hospital

Background and Challenge 

Huggins Hospital, located in Wolfeboro, New Hampshire, is a community-based critical access hospital serving the Eastern Lakes Region. As part of a systemwide digital transformation effort, the hospital moved forward with a MEDITECH as a Service (MaaS) implementation to modernize its clinical and patient access systems. 

As did many community hospitals, Huggins faced significant challenges: tight timelines, limited resources, and the need to balance ongoing operations with a high-stakes system transition. Preparing for a Nov. 1, 2024, go-live, the hospital needed to complete a manual scheduling data migration, onboard patients to a new portal, and build out key applications including ambulatory, lab, and surgical services.  

Solution

Huggins partnered with Tegria to supplement its internal team with experienced MEDITECH resources and implementation support. Tegria provided project management, specialized technical expertise, and the flexibility to shift resources as needs evolved throughout the project. 

Tegria’s approach included: 

• Deploying a tiger team to manually migrate scheduling data from legacy systems (Allscripts and CPSI) into MEDITECH within a compressed two-week window. 

• Managing patient outreach and technical support for the rollout of a new consolidated portal, relieving hospital staff of onboarding responsibilities. 

• Supporting the ambulatory build to keep workflows on track while Huggins staff focused on end-user support. 
• Providing experienced resources for lab and surgical builds, including preference card creation, to ensure accuracy and minimize risk at go-live. 

Results

With Tegria’s support, Huggins Hospital successfully launched its MaaS system on Nov. 1, 2024, meeting its target date without compromise. Ambulatory providers quickly returned to full productivity, reaching 100% of scheduled visits within 75 days and exceeding prior-year benchmarks by January. 

After go-live, Huggins initially struggled to reach its goal of achieving a 90% clean claims rate. Six months post-launch, in April 2025, the hospital engaged Tegria’s revenue cycle management team to help close the gap.  

With Tegria’s targeted support, Huggins reached its 90% clean claims goal by June. Since then, Tegria has continued to partner with the hospital to sustain that performance and implement workflow improvements that have significantly reduced account checks, saving staff many hours each month in reprocessing. 

The whole Tegria team was able to quickly understand what we were trying to do, integrate seamlessly with our staff, and help us deliver on time. I would recommend Tegria to any organization facing a MEDITECH implementation.

JOE MANN

Tegria’s involvement drove strong adoption among both staff and patients. Freed from technical build work, hospital staff could concentrate on at-the-elbow support for end-users, fostering confidence and efficiency. On the patient side, early feedback highlighted improved access and usability of the consolidated portal, with patients noting how much easier it was to view information and pay bills online. 

What I valued most about working with Tegria was their flexibility and partnership. Over three years, many of their consultants felt less like outside vendors and more like part of our team. They brought expertise, strengthened our processes, and helped us succeed in our most complex HIS project to date.

BRENDA MUTOCEO, ONE HITS

Background and Challenge 

ONE Health Information Technology Services (ONE HITS) was created to deliver a shared MEDITECH Expanse system across northeastern Ontario hospitals, ensuring patients received a consistent, safe care experience across the region. After launching three founding hospitals, the team faced the challenge of scaling to 23 hospitals of varying sizes and programs. This required not just technology implementation, but also regional governance, workflow standardization, and strong change management to bring diverse stakeholders into a shared decision-making model. 

Solution

To meet the scale of Wave 2, ONE HITS partnered with Tegria to provide READY-certified specialists, subject matter experts, and change management leadership. Together, they embedded policies, procedures, and roles early in the project so that new practices were in place well before go-live. This proactive approach helped ensure smoother adoption and sustainability.  

Recognizing the geographic spread of hospitals, the team also introduced a regional virtual command center. This innovative model provided centralized strength while Tegria augmented local sites, giving frontline teams relief and consistent support during go-lives. By shifting to this hybrid approach, the project reduced costs, minimized staff burnout, and created a scalable framework that will be applied to future waves of implementation. 

Results

Wave 2 brought 23 hospitals live on MEDITECH Expanse, standardizing workflows, strengthening governance, and ensuring patients have a consistent experience across the region. With smoother transitions and innovative support models, ONE HITS is well-positioned for its next expansion into northwestern Ontario. 

This has been an invaluable partnership thus far, and Pender owes much of the recent success in the reduction of A/R to Tegria. I’m confident that we will look back and consider this one of the best decisions we’ve made to secure our future.

KIM HIXSONCFO, Pender Community Hospital

Background  

Pender Community Hospital, located in Pender, Nebraska, has been an integral part of northeast Nebraska since 1913. An award-winning 21-bed critical access hospital, Pender offers a wide range of healthcare services, utilizing innovative technology that rivals any larger healthcare system. 

Navigating the challenges of a rural healthcare environment with intricate payer structures demands a revenue cycle management system that is both agile and resilient; however, Pender’s outdated systems and reliance on manual processes hindered their revenue cycle performance. This resulted in elevated denial rates, significant A/R backlogs, and limited visibility into KPIs.

Solutions 

As a critical access hospital with rural clinics, Pender faced challenges in achieving financial and operational efficiency due to complex payer rules and a lack of proper tools. Tegria took on Pender’s revenue cycle management functions, including billing, coding, revenue integrity, cash management, and leadership. As Pender’s outsourced RCM partner, Tegria assisted its teams in leveraging MEDITECH by reviewing and understanding their claims build and their clearinghouse. The analysis offered insights needed to transition billing routines back to the EHR system and to review their charging processes. By defining specific problems, measuring key metrics, analyzing root causes, and implementing solutions and controls, Pender gained a clear picture of their financial health and celebrated their improved revenue cycle performance.

Tegria’s expertise was instrumental in transforming our revenue cycle management. Their collaborative approach and deep understanding of MEDITECH’s capabilities enabled us to streamline workflows and enhance financial performance.

LAURA GAMBLECEO, Pender Community Hospital

Today, Pender continues to educate their staff to ensure EHR data is clear and actionable. By redefining productivity within their organization and adopting appropriate technology, they have positively impacted their financial performance while enhancing their commitment to quality patient care.

Tegria really came in and filled the gaps for us. That support was amazing, especially because getting things right from a regulatory standpoint is so important. They helped ensure everything was accurate and correct.

STEPHANIE MERCERChief Nursing Officer, Appling Healthcare

Background and Challenge 

In 2024, Appling Healthcare, a rural acute-care hospital and health system in Georgia, transitioned from MEDITECH Magic to Expanse. While the new system promised long-term benefits, the shift introduced unexpected regulatory hurdles. Coding and mapping from the legacy platform did not transfer smoothly, leaving critical compliance processes incomplete. These challenges posed risks not only to regulatory compliance but also to the hospital’s financial stability, as reimbursement depended on meeting strict submission deadlines. 

Solution

With limited in-house expertise in this area, Appling engaged Tegria to provide targeted regulatory support. Tegria consultants quickly assessed gaps in coding and mapping, rebuilt essential reporting functions, and collaborated directly with third-party vendors to resolve integration issues.  

Working together with Appling’s quality and IT teams, Tegria created a seamless support model that combined regulatory expertise with technical problem-solving. The Tegria team helped Appling overcome immediate compliance challenges and shift from reactive problem-solving to proactive compliance planning, establishing a stronger foundation for the future. 

Results

With Tegria’s support, Appling met regulatory submission deadlines, successfully completed its Promoting Interoperability attestation, and strengthened its compliance framework, ensuring continued funding and long-term sustainability. 

This was truly a partnership. Tegria brought not only deep Epic knowledge but also the ability to guide us through complex change. They were seen as leaders across our teams, and their support helped us stay focused, aligned, and ready at every step.

KRISTY BROWNEpic Program Director, University of Vermont Health Network

Background and Challenge 

As the University of Vermont Health Network (UVMHN) expanded into a six-hospital, multi-state system, the organization needed to standardize operations, improve care coordination, and modernize aging infrastructure. While UVMHN had long used Epic for core clinicals, the health system sought to extend Epic’s full capabilities—clinical, departmental, and revenue cycle—across diverse hospitals and clinics in Vermont and New York. Tegria was engaged to help the network achieve this goal while navigating complex regulatory environments, varied local workflows, and the challenges of large-scale change management. 

Solution

From baseline review to full systemwide Epic build and deployment, Tegria supported UVMHN through every stage of its transformation. The engagement began with a detailed assessment of UVMHN’s existing Epic environment, followed by a complete redesign and phased rollout of Epic’s full suite across the health system. 

Tegria provided a multidisciplinary team of more than 50 experts, including project leaders, Epic application specialists, analysts, trainers, and change management professionals. The team worked alongside UVMHN leaders to secure necessary regulatory approvals, including testimony and documentation for Certificate of Need (CON) approval from the state. 

A major focus was operational standardization across facilities with distinct clinical, billing, and regulatory requirements. Tegria helped align workflows, integrate third-party systems, and streamline vendor relationships. To ensure readiness, the team delivered a comprehensive change management and training program that prepared over 10,000 staff for new systems and processes. 

Tegria demonstrated flexibility and adaptability during the engagement by seamlessly pivoting from fully onsite to fully remote support when in-person work was restricted. The team worked closely with UVMHN to establish a scaled-down on-site presence for key milestones and developed effective approaches for remotely supported go-lives. This shift not only maintained project momentum in a dynamic environment, but also reduced travel costs and helped establish remote go-live support as a standard practice for the organization.  

This flexible, responsive approach was tested later the same year, when a ransomware attack threatened to cripple the UVMHN infrastructure and halt the project in its tracks. True to form, Tegria provided rapid response and recovery support to restore systems and keep the rollout on track.  

To accelerate adoption and reduce technical burden on internal teams, Tegria designed and implemented a dedicated Epic demo environment. This environment supported role-based training, workflow simulations, and validation exercises in a safe, realistic setting. 

Throughout the multi-year engagement, Tegria served as a strategic partner and consistent source of leadership, knowledge, and stability. 

This one fix had a huge impact—it improved efficiency and financial performance. Instead of a workaround, we uncovered the root cause and worked across the organization to improve our workflows. The results speak for themselves. This partnership has been a win.

CLIENT PROJECT LEAD

Background  

A large Midwestern payer was grappling with a persistent billing challenge. For months, the organization had been experiencing high volumes of invalid billing rejections—particularly on its billing detail file, resulting in delayed or lost reimbursements. These rejections were tied to value-based payments’ not being accurately reflected, causing significant monthly revenue losses. 

A short-term workaround was in place; but it demanded ongoing manual cleanup, adding operational inefficiencies to the financial strain. 

Solution 

Tegria partnered with the payer to first analyze the billing detail file and associated error logs. This analysis then led us to determine the need to investigate the main source of the errors. Through deep data analysis and collaboration with Finance and IT stakeholders, the team identified and addressed the root cause in the billing file generation process.

Approach:

• Analyzed historical billing detail file trends to quantify financial impact
• Identified the root cause for the data discrepancy
• Implemented a backend fix to correct the billing file logic and eliminate manual workaround 
• Validated improvements through comparison of post-fix billing files

Tegria’s support allows us to stay focused on strategic initiatives such as upgrades and capital projects, without diverting resources away from operational work. It makes a significant difference in our overall capacity.

SHELLI PAGE, MSN, RN, NI-BCDirector of Epic Applications, Montage Health 

Background  

Montage Health is a nonprofit health system serving communities throughout Monterey County, California. As a local organization with a broad network of services—including a hospital, medical group, urgent care centers, and a Medicare Advantage plan—Montage Health is committed to delivering coordinated, high-quality care. 
 
To keep up with strategic initiatives while maintaining day-to-day operations, Montage Health needed a reliable partner to supplement its internal Epic applications team. Initially seeking Tier 2 support to stabilize operations and reduce backlog, Montage Health later recognized the need for deeper, more strategic support to manage upgrades, capital projects, and high-impact system enhancements without expanding internal headcount. 

Solutions 

After partnering with Montage Health in 2020, Tegria evolved its role from Tier 2 to Tier 3 strategic support. In this role, Tegria provided upgrade management, assisted with over 50 capital projects, and supported more than 25 Epic applications. The team supported 13 system upgrades, including Hyperdrive, and led integrated testing efforts to reduce risk and ensure smooth rollouts. 
 
Together, Montage Health and Tegria developed a flexible and sustainable support model, aligning Tegria’s hours with capital project timelines. This approach ensured that upgrades and large-scale initiatives received focused attention, while allowing Montage Health’s internal teams to maintain momentum on operational goals.  

Deeply embedded within the organization, Tegria’s team addressed long-standing technical and workflow challenges to improve efficiency and operations. Their efforts helped cut Our Practice Alert (OPA) volumes nearly in half, saved 28 hours of staff time per month, and supported population health efforts that reached more than 117,000 patients with targeted outreach and documentation improvements. 

Tegria’s support also enabled Montage Health to achieve Epic’s Gold Stars 9 recognition for the fifth time, Page said: “Their involvement made it possible for us to remain on schedule with complex projects while continuing to meet Epic’s evolving Gold Star criteria.” 

Tegria was a great partner for our Denials Improvement Project. They were able to come in and help us put together plans around a lot of our top denials, then build and test those updates in the system so our IT teams could focus on other pressing needs. In a year, we were able to drop our primary denial rate by over 25%.

EXECUTIVE DIRECTOR OF REVENUE CYCLE

Background and Challenge  

One of the country’s largest healthcare providers recognized the need to reduce its denial rate. While the primary goal was denial reduction, there were additional concerns with the volume of denials falling into work queues that required no end-user intervention, inflating queue volume. In summary, the organization was experiencing: 

• High primary denial rates. 

• Elevated overall HB denial rates. 
• Inflated work queue volumes for items requiring no end-user intervention. 

Solution 

Tegria leveraged its denials expertise to assess and address these denial challenges. The approach included: 

1. Targeted Analysis: Investigating specific denial categories to uncover root causes. 

2. Collaborative Approach: Working closely with operational and IT teams. 

3. System Optimization: Implementing Epic system enhancements to prevent denials and automate follow-ups. 

Ready to optimize your financial operations?

Tegria played a pivotal role in the successful launch of our comprehensive patient estimates program, which harnesses automation to deliver enhanced accuracy and transparency.

DIRECTOR, EPIC REVENUE CYCLE INFORMATION SERVICES

Background and Challenge  

As a mature user of Epic, the pediatric hospital recognized the complexity and cross-functional nature of estimates functionality and turned to Tegria for help executing a fully automated patient estimates program. The pediatric hospital knew that providing accurate estimates could help identify families for financial assistance and create the opportunity to collect more prepayments.  

Solution 

Tegria completed a comprehensive patient estimates engagement, which involved assessing the current functionality and creating an automation roadmap. After the plan was approved, Tegria built a solution to generate accurate estimates for their self-pay and insured patients.

Their deep expertise in patient estimates and patient access enabled us to not only meet all NSA guidelines but also strategically prepare for future legislative changes.

DIRECTOR

The Revenue Cycle + Experience team leveraged a reporting template to analyze the makeup of the estimate templates triggered by scheduled visits.

The solution also entailed:

• Using dynamic frequency reports to validate the appropriate charges with operations
• Documenting key decisions to determine how the system automatically manipulates estimates
• Optimizing Real-Time Eligibility (RTE) benefit mapping to ensure self-pay liability was accurate after insurance
• Developing workqueues and workflows for self-pay encounters that don’t receive an automated estimate to ensure finalization within three days of the scheduled visit to comply with No Surprise Act regulations
• Enhancing Epic Foundation reports and dashboards to strengthen monitoring

Most importantly, our collaboration with Tegria resulted in a solution that has a positive impact on financial performance while keeping patient experience at the forefront. 

DIRECTOR

Background and Challenge  

A Fortune 50 healthcare payer organization decided to establish a next-generation clinical platform to generate new revenue streams while also reducing operational costs and optimizing the delivery of technology services within the organization. This significant investment involved creating a product development organization and infrastructure to commercialize the new platform.  

Unfortunately, the projected increase in demand for implementation services to support these changes was expected to be more than their current organization could handle. The team needed a new way of working that would optimize the operations used to deliver enterprise clinical solutions and services to internal customers.  

Solution

The organization’s clinical solutions and technology operational units partnered with Tegria to evolve their operating model using Lean-Agile principles. They also leveraged emerging product management, engineering, organizational planning, and collaboration, as well as change leadership principles and practices to elevate the value, quality, and speed of service delivery to internal and external consumers.  

A close partnership gave Tegria experts the opportunity to assist the leadership team in making a paradigm shift toward a more responsive, transparent, and agile service architecture. They used a five-step process:  

1. Establish a cross-functional “Lean-Agile Champions Team.” 

A working group of influential leaders from HR, Technology, Operations, and other departments came together to help break down silos and tackle organizational complexities that typically inhibit effective execution. They dramatically accelerated the implementation of new methods by ensuring leaders across the organization were informed.

2. Map the value stream to identify bottlenecks and optimize flow via Kanban.  

Using Value Stream Mapping, the team discovered and addressed a critical bottleneck: 90% of requests needed to be routed to external teams. They also used Kanban to visualize the value stream, enable performance measurement in real time, and gain visibility into current and upcoming work to manage demand and capacity better. 

3. Form cross-functional teams organized around value. 

Teams organized by functions, disciplines, or departments were creating barriers to collaboration that slowed delivery. New cross-functional virtual teams aligned to service lines possess all of the knowledge and skills needed to deliver services independently. This change decreased delivery times and increased expertise and productivity.  

4. Use cost of delay to prioritize service requests. 

An analysis revealed that 20% of service requests were from internal customers, generating 80% of the revenue, but requests were prioritized using an egalitarian “first-in, first-out” technique. Tegria experts recommended an Agile prioritization method that sequences work by business value and duration to maximize revenue potential. Requests that deliver the greatest value to the organization in the shortest time are done first. Using this method, service teams ensured requests were handled in an order that maximized economic benefits.  

5. Deliver on cadence and synchronize with cross-domain planning.  

Service delivery includes repeatable tasks and requests, but the human element and interactions with internal customers introduce variability. Establishing a service delivery rhythm (cadence) aligned with cross-domain planning provided a predictable framework that yields time to accommodate variations.